Executive Director for the CCBF
Position Title: Executive Director
Reports to: Board of Directors
FLSA Status: Exempt
Under the direction of the Board of Directors, the Executive Director is responsible for the overall management, development, and operation of the Cedar Creek Battlefield Foundation, and protection of the organization's assets, while ensuring compliance with board directives and other applicable requirements.
Demonstrated experience and success with the following essential duties and responsibilities, or similar experience, is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administration and Operations
Overseeing all accounting functions including those necessary for auditing, budgeting, financial analysis, capital asset and property management and payroll in accordance with generally accepted accounting principles, board policies and procedures, and all other applicable rules and guidelines.
Handling all aspects of human resource management for a small number of employees including but not limited to hiring and termination, developing position descriptions, setting compensation, and applying board-approved employee policies and benefits in accordance with federal and state requirements.
Managing grants and contracts including negotiating agreement terms that reflect the needs of Foundation; coordinating with legal advisors to finalize agreement terms; monitoring progress of agreements and maintaining agreement documentation to ensure fulfillment of agreement terms including receipt and expenditure of funds.
Assisting in the development of current and long-term Foundation goals and objectives as well as policies and procedures for Foundation operations. Establishing plans to achieve goals set by the Board of Directors and implements policies, subject to approval by the Board of Directors.
Analyzing and evaluating vendor services, particularly for insurance, employee benefits and management of Foundation funds, to determine programs and providers that best meets the needs of the Foundation and makes recommendations to the Board, as appropriate; negotiates services, terms and premiums and executes contracts with benefit plan providers, supply and service vendors, auditors and consultants; managing payroll and benefits programs.
Oversees fundraising planning and implementation, including identifying resource requirements, researching funding sources, establishing strategies to approach sponsors, submitting proposals and administrating fundraising records and documentation.
Identifies grant program opportunities and apply for, win, and administer those grants.
Creates and run successful capital campaigns, and maintain relationships with supporters and sponsors. Plan and host fund raising events.
Recruits, organizes, and trains a group of volunteers to assist with operations and maintenance of the Foundation's facilities, event execution, and staff substitution as needed.
Creates and maintains a positive public image for the Foundation.
Creates and maintains a strong relationship with members of the press, and providing to them press releases as appropriate.
Creates and maintains strong relationships with local, state and national elected officials and staff.
Maintain Foundation web site and Facebook site with current and informative data by working closely with web master.
Works collaboratively with other organizations for the benefit of the Foundation.
Attends and participates in all meetings of the Board, committees, and other organizations of which the Foundation is a member.
Candidates must demonstrate an ability to direct and coordinate activities of all sizes; negotiate and administer contracts; work with grant providers, vendors, government agencies, volunteers, and community groups; communicate effectively both verbally and in writing; and demonstrate independent judgment in the development, implementation and execution of plans, procedures and policies.
To perform effectively in this position, the individual should demonstrate the following competencies. These core competencies represent effective administration of the Foundation and its programs fulfilling the Foundation's mission.
Management: Maintains effective systems of internal controls to account for all receipts and expenditures of funds. Manages corporate funds to maximize the earnings. Develops options available to the board for using corporate resources to support outreach and education opportunities.
Job Knowledge: Understands the technical aspects of managing a nonprofit organization; provides advice to its Board and staff directly and/or solicits guidance from experts. Understands the duties and responsibilities of the position and keeps job knowledge up-to-date. Clearly understands the outreach and education mission of the organization and continuously works to promote the Foundation and achieve its goals.
Initiative in fulfilling the goals of the organization: From interactions with donors and sponsors, staff, and the nonprofit sector, the executive director recognizes and brings to the attention of the president of the board issues that affect the Foundation, and implements plans to reach organizational goals as determined by the board of directors. Displays initiative in developing action plans and resolving problems as they occur, in consultation with the president and other members of the board.
Communication: Communicates effectively with multiple audiences using a variety of formats. Examples include: written communications that clearly outline the situation and action items; verbal presentations and briefings to donors, patrons, and reporters, the board of directors and other parties; presenting at local meetings and to outside groups regarding a variety of issues affecting the Foundation.
Dependability: Seeks increased responsibility while remaining conscientious, thorough, accurate, and reliable with respect to achieving the Foundation's goals. This includes being available and responsive to issues and concerns as they arise.
EDUCATION AND/OR EXPERIENCE
No specific education required. However, the executive director must possess above skills, knowledge and qualities which may result from formal education or at least three years experience in business, non-profit operational and financial management, or related areas.
While performing the duties of this Job, the executive director is regularly required to sit, stand, walk, speak and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.
The executive director must be able to travel to attend conferences, training and other events as required to acquire and maintain proficiency in fulfilling the responsibilities of the position.
The work environment is at the Foundation's facilities in Middletown and Strasburg, Virginia. The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.
MATERIALS TO BE PROVIDED
Three (3) Personal References (ask that letters of reference be sent by deadline)
Three (3) Work References (ask that letters of reference be sent by deadline
One (1) brief (1 to 4 pages) sample of your writing (a grant application, an article, etc.).
At least 2 years of non-profit program management experience
At least 2 years of historic preservation experience
Strong verbal and written communication skills, including public speaking and grant writing
Strong conflict resolution and decision making skills
Salary and benefits based on qualifications.
SEND INFORMATION PACKAGE TO:
Cedar Creek Battlefield Foundation
Executive Director Search Committee
P.O. Box 229
Middletown, VA 22645
All materials must be received by close of business on Monday, March 14, 2011.